HIPAA-Compliant Data Backup

HIPAA (Health Insurance Portability and Accountability Act of 1996) was enacted to improve the access and portability of patient health records while maintaining strict privacy and security of electronically transmitted private information.

Health agencies who fail to comply with HIPAA's regulations now face strict fines and penalties.

Remote Data Backups helps you comply with HIPAA's Data Protection - Data Privacy and Data Security Rules.

Compliance with HIPAA's Privacy Rule

Mandatory Compliance Date: April 14, 2003

How Remote Data Backups helps you comply:

• Secure Transmission - RDB uses bank-level 128-bit AES encryption to transmit and store your data using a personalized encryption key that you choose, and (unlike our competitors) only you have access to.

• Physical Access - Using Remote Data Backups ensures secure, offsite data storage. Our data centers feature the tightest physical and technical safeguards to prevent unauthorized access to our mirrored data center. Both are hardened facilities with limited administrative access, finger scanners for physical access and motion detectors and camera tracking.
• Logical Access - Logical access to backed up data is controlled with a secure user interface.
• Data Retention - Healthcare providers must retain health records for a minimum of six years. For an annual fee, Remote Data Backups can securely archive and maintain your critical data on CDs, or we can outline a plan for you to do it on your own.

Compliance with HIPAA's Security Rule

Mandatory Compliance Date: April 21, 2005.

How Remote Data Backups helps you comply:

• HIPAA Security Rules require providers to have a written contingency plan for responding to system emergencies. A data backup plan is required as part of the contingency plan, which Remote Data Backups can provide you at no additional charge. The plan will ensure your data is securely and reliably backed up on a routine basis and that your backed up data will be readily available in the event you have a system failure or other form of data loss.
• Using RDB helps reduce your Security "Media Control" risks by eliminating insecure methods of data handling that result from traditional disk or tape backup techniques.
• Files are securely transmitted to RDB's data centers using encryption and Secure Socket Layer (SSL) authentication, access controls, auditing mechanisms, and event reporting as required by HIPAA's Security Policy.

Please note: Under the current rules, no software is truly "HIPAA compliant," as there are no regulations that specifically address backup and privacy software.